Through the person specification, anyone interested in your role will understand the level and type of skills, knowledge, experience and qualifications required to be able to deliver within the role. Creating a person specification. You will also want to use this job specification on your recruiting website where interested prospective employees can read through your key needs from the person who takes on the role. Essential criteria are those that are critical for the satisfactory performance of the job. For example- good interpersonal skills’ is vague and open to wide interpretation. Please note that our sample documents are intended as examples which can act as starting points and prompters. The person specification gives the minimum experience, skills, abilities and qualifications required for a person to do this job. Giving your recruitment consultant a comprehensive brief will allow them to … } (function() { The person specification works hand in hand with the position description and the content in the person specification needs to be derived from the position description. Person Specification: Sample Document. Keep the number of statements to between 7 to 8 in total. A well written position description will ensure that the person specification covers off all of the necessary information accurately and completely. } callback: callback Try to be as specific as possible. A person specification is a profile of your ideal new employee, including skills, experience and personality type. It is a … } Register for Temporary Assignments Today! if (!window.mc4wp) { When writing personal specifications, employers must avoid excluding any groups protected by Federal Equal Employment Opportunity Laws by not including traits such as age, race, gender and religion in employment ads. It include a person's education and qualifications, relevant training and personal stand out qualities. This should be used in the short-listing process to distinguish between candidates. Vote this chat session. window.mc4wp.listeners.push({ Many organisations will try to be open to knowledge which has been gained through means other than formal qualifications, and will … This section outlines the personal attributes the candidate will need in order to perform the job. Comparing the two, the description focuses more on-the_-job specifics_ while the specification focuses on the person filling the position. Football World Cup – how will it affect your business. Was this conversation useful? Job specification sample for a marketing manager. The position description is a document covering off the duties and responsibilities required to be carried out by the job holder which relate back to key accountabilities on the job. This includes everything from the skills, qualifications, or experience you want your dream employee to own, as well as the personal characteristics and … This section outlines the personal attributes the candidate will need in order to perform the job. Created: Mar 14, 2012 | Updated: Jan 12, 2015. When writing a person specification the following headings may be useful: Qualifications and experience: Specific qualifications may be needed for a post, however it might be better to think in terms of experience rather than qualifications. Person specifications can allow you to begin hiring for the best … What to Include In a Person Specification. Embedding values in job descriptions. Lesson outline and handout for Business and Communication Systems. By creating a detailed job description and person specification you are thinking about the exact skills and experience you need for the role and the type of personality that would work in your business and the team they will be working in. This not only helps the recruitment consultant find the perfect candidate quickly and effectively but it also means the candidates have a better … Person Specification A person spec is the details and profile of what your ideal candidate would look like. The person specification needs to include all the technical, communicative, organisational and creative skills or abilities you expect from your ideal candidate along with any specific qualifications or levels of education that you require from the successful candidate. The specification should be derived from the job description and forms the foundation for the recruitment process. This is your chance to explain the personality traits that would fit in your team along with the voice of your brand and your company ethos and values. http://www.how2become.co.uk - An example of a person specification and how to understand it before you apply for a job or career. So write down your wish list and make sure it covers the following aspects: Qualifications; Experience; Technical Skills; Physical Skills; Personal behaviours and competencies Using the person specification throughout the recruitment and selection process will enable you to ensure that the best candidate is selected and that the legal obligations and best practice objectives of the … Author: Created by l0vaduck. Chat to one of our experts now! Although it’s sometimes part of, or attached to, a job description, unlike the job description (which is about the job itself) the person specification sets out the knowledge, skills and experience that are required to do that job. Person specifications are also good for helping potential applicants understand the job's requirements and self-select accordingly. Personal statements for job applications. Once you’ve found it, here’s how to use it to make sure you get an interview for the job. Writing a person specification and job description. Many jobs will be advertised with a person specification (“PS”) which will set out the attributes, skills and experience an employer is looking for. Registered number 4351086. Avoid requiring candidates to be able to drive unless absolutely necessary. There may be roles for which a degree in a specific subject may be necessary to perform the job, but you must be able to specify which type of degree is necessary and if questioned be able to explain why this is necessary to perform the role. A job description details the responsibilities of the job role along with the objectives for the job role and the requirements needed for the job role; meanwhile a person specification details the ideal new employee listing the skills and experience you would like from the candidate and the personality type that would fit well with the business. If you want help writing an effective person specification to find the best person for the job do get in touch. You need to include a general summary including the nature of the role, the purpose of the job and the main objectives of the position within the company along with a list of the main duties and tasks that the successful candidate will be expected to do as part of their role in your company. It’s fine to include these as long as you can justify them, as they are often really important, and will also help candidates who don’t have those qualities to self-select … When outlining experience needed, avoid giving a required number of years. This not only helps the recruitment consultant find the perfect candidate quickly and effectively but it also means the candidates have a better idea of what you are looking for which saves time for everyone involved. A person specification - a profile of the person you think would fit your culture and requirements. [3] [1] When writing a person specification, it is often suggested by guides that the content be measurable, [2] and it cannot contain content that would directly or indirectly discriminate unnecessarily against protected groups . Making the best template format choice is way to your template success. Personnel specifications are … Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Individuals learn at different rates, and this could also constitute age discrimination against younger candidates. This is also where you include the skills and qualifications you feel are essential from a suitable candidate and those that are desirable; this can include any software and equipment requirements such as ‘working knowledge of excel’. Here, aspire cambridge provides you with some handy tips on how to write a job description and person specification; The Difference between a Job Description and a Person Specification. By creating a detailed job description and person specification you are thinking about the exact skills and experience you need for the role and the type of personality that would work in your business and the team they will be working in. Sadly, our operators are unavailable. A person specification covers off on the experience, qualifications, skills, knowledge, abilities, personal attributes, physical qualities, behaviours and competencies that are required for a person to be appointed into the role. The person specification outlines the knowledge and skills that the potential employer is looking for in their ideal candidate. Write a person specification Key points. A person specification … Have a question? It also includes general health, mental health, intelligence, aptitude, … When listing qualifications or standards of education, only ask for them if they are actually necessary for the role, don’t be tempted to just use them to reduce candidates, or to assume that candidates who’ve studied a lot will automatically be better at the job in question. face2faceHR is a private limited company incorporated under the laws of England and Wales. A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). You’ll need to create: A job specification - a tailored description of the vacancy, including the responsibilities and goals of the post-holder. These specifications are generally derived from the job description and form the foundation for the recruitment process. The following section seeks to illustrate this essential difference. The criteria are divided into two categories: ‘essential’ and ‘desirable’. A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. In it, you will be presented with a sequence of statements relating to a Faculty Learning and Teaching Fellow position. The person specification is provided to help you in writing your application. They can “self-select” in or out of the recruitment process, based … A person specification more fully describes the type of person who is most likely to be able to do the job satisfactorily. Getting the person specification right will help you throughout the rest of the recruitment process and will maximize your chances of successful recruitment of the right candidate. 4.2 6 customer reviews. How To Write A Job Description and Person Specification, Business hiring confidence rallied in early December, despite deepening economic concerns, Aspire Cambridge Celebrates 3rd Award for Recruitment and HR Solutions in England, Aspire Cambridge Welcomes Charles Murray | Senior Recruitment Consultant, National Living Wage increase to protect workers’ living standards, The REC’s latest JobsOutlook found that permanent hiring intentions rose. To ensure that the person specification is of practical use in finding the appropriate candidate, the employer should ensure that it is neither too vague nor too prescriptive. 4. How to match your cv to a for example; if the person specification asks for strong skills in the use of ms excel and powerpoint, donвђ™t then simply write that, a guide to writing effective personal statements for example person specification the site for information on writing personal statements and two sample. window.mc4wp = { Students imagine they are recruiting for a post in their own imaginary business and write a job description and person specification. They should not be taken as definitive, complete or even sufficient for your purposes – you should at the very least consider how your circumstances … You could include here information about potential flexibility of the role in terms of working hours, where the role is based, any travel required. listeners: [], Make sure these requirements are all genuinely necessary for the job. It is expected that applicants will meet all the essential criteria to be considered eligible for … forms : { A person specification sets out the key characteristics, qualifications and type of experience that the person who could most effectively carry out the job will have. The personnel specification refers to a description of the qualifications, skills, knowledge, experience along with other attributes under the selection criteria which must be possessed by the candidates to perform the job duties. You may wish to list criteria which are- essential’ and criteria which are- desirable’, and could consider including the follow areas in your person specification: This section could outline knowledge of IT software, office procedures or specific professional areas of knowledge required for the job. Specifications should be … Someone who’s done the job really well for a couple of years will be far more valuable than someone who’s done it for 10 years but is actually of mediocre quality – it’s perfectly possible to sit in a job for a long time not performing particularly well. Need some help? The job description must include the job title of the role you are advertising along with the position within the company and the line manager or staff members the successful candidate would be reporting to. You will also need to confirm the salary for the successful candidate and any additional benefits. Person Specification: The job title the position in the company; The location of the job; A summary of the general nature, main purpose and objectives of the job; The main duties or day-to-day requirements of the job; The context of the job / culture of the workplace; Who the employee will be reporting to; Who will be reporting to them; Salary and benefits Some of these will be specific skills but others might be more along the lines of personal qualities. … 'Start with a short sentence that captures the reason why you are interested in studying the area you are applying for and that communicates your enthusiasm for it.' Writing a person specification When looking to recruit a new member of staff particularly scientific staff, the personal specification is often overlooked. Please, leave a message or try again later. To write a technical specification, start by developing a table of contents that lists general requirements for the product or assembly first, followed by more specific subsections. Writing effective job descriptions and person specifications. Then, list all the requirements that must be met during assembly, using the word “shall” in your definitions. Preparing a job description is not a legal requirement but it will help you to decide what type of person you are looking for and to write the job advert. })(); Mining / Oil & Gas / UtilitiesTrades & ServicesHR & RecruitmentRetailMarketing / PR / EventsDefence / Emergency / SecurityHospitality / Travel /TourismManufacturingSales & Account ManagementVolunteer / Charity / CommunityScience & BiotechnologyGovernment / Local GovernmentInsuranceHealthcare & MedicineMultimedia / Design / New MediaGraduatesAgribusiness & FarmingBanking & FinanceEducation & Child CareAdvertising / Media / PublishingArchitecture & Interior DesignSport & RecreationLegalAccountingCall Centre & Customer ServiceIT & TelecommsBuilding & ConstructionAdmin / Secretarial / Office SupportEngineeringExecutive ManagementReal Estate & PropertyTransport / Logistics / DriversArts & Entertainment, © aspire cambridge 2018 | All rights reserved |. To use the person specification in preparing your application, you should think about how your own … Guide. Looking at a person spec? How to write a person specification. Some of these will be specific skills but others might be more along the lines of personal qualities. You also need to include the location of the job so the candidate knows where they are travelling to for work. A well written position description … It’s fine to include these as long as you can justify them, as they are often really important, and will also help candidates who don’t have those qualities to self-select themselves out of the process. How do you write a Person Specification? The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. When you place a vacancy with a recruitment agency or employment business it is important that you spend time thinking about what you want from the candidate; this means a detailed job description and person specification. Where there are any physical requirements these are also given. event : event, 'The best personal statements get to the point quickly.' You should ensure that all the criteria you specify are justifiable and necessary for the role. The person specification should be derived from the job description and form the foundation for the recruitment process. Writing a detailed specification forces you to think about exactly what skills and experience is required for your role and the type of person you want for the team. Don’t be tempted to put criteria which are not necessary, as you may unnecessarily restrict your pool of candidates and may even put yourself at risk of a discrimination claim. Article modified: December 2014, Author: VolResource Editor. It may be liaising effectively with a wide range of people, or presenting proposals in a logical manner. Please, try again later. Job Descriptions and Person Specifications. Instead think about what you would specifically like people to have had experience of, specific tasks, projects or responsibilities. You can do this on a person specification. } Abilities which may have been gained from studying for a degree could also have been gained elsewhere. Registered office 3 Cambridge Road, Godmanchester, Cambridgeshire, PE29 2BW, Terms and conditions | Privacy statement | Sitemap. References. Look at each page of your research and try to write a statement based on each one. You will use the person specification as a basis for your selection … Preview. Specifying a need for the ability to travel regularly around a specific area will convey what you need and will enable those candidates who are disabled or unable to drive for another reason to propose how they could do the job without a car. Job Description and Person Specification Template - There are a lot of affordable templates out there, but it can be easy to feel like a lot of the best cost a amount of money, require best special design template. None of our operators are available at the moment. Formal qualifications from a professional awarding body, degrees, diplomas, NVQs, licenses should be listed here, together with level of education required. This is as opposed to writing a general job description. }); Why should you bother? Most of the statements in the specification should refer to your research section. If you’d like help to construct the perfect job description and person specification contact our team of accredited recruitment and human resource consultants today on 01223 855441. Writing a person specification and job description. How Job Descriptions and Person Specifications Help Recruitment Consultants. Sample person specification example template to follow | recruit. The more specific you can be, the more effective your selection of candidates will be. For example, if a bolt needs be to 2 inches wide, you can write, “Bolt shall be 2 … To prepare these you’ll first need to identify your specific needs and wants. on: function (event, callback) { Think of the Person Specification as a list describing your absolute perfect employee. Business Know-How: How to Write a Job Description; Business Link: Writing a Person Specification and Job Description ; Tutor2U: Recruitment - Person Specification … It’s important to look for this; it may be tucked away in the depths of an application pack. Think about why the person needs these skills, what do you actually require them to do for this role. In some cases, the criteria will be personal attributes, and in others will be specific skills or knowledge that you will be required to demonstrate if you get the job. For each statement, decide whether you think it is a key … You could include character traits that you think are needed to help the candidate do their job more effectively and any achievements or experiences you would like more information about; such as volunteering. That means you'll see things such as a general description of the job, specific duties, environment and location in the job description. Defining this right makes sourcing candidates, short listing and interviewing so much easier, and maximises the chance of getting the right person first time. If you are recruiting for a vacancy, it’s vital to think carefully about exactly what kind of person you need. The person specification details the necessary skills, qualifications, experience or other attributes needed to carry out the job. What … This will allow them to determine whether they have the appropriate qualifications for the job before spending the time filling out a job application and customizing a resume and cover … How to make the employer interview you. Older candidates are less likely to have further or higher education qualifications, so including those as a requirement when not strictly necessary may open you up to claims of age discrimination as well as potentially excluding a rich source of valuable experience for your business. The person specification identifies the kind of person needed to fulfil the demands of the job by providing an outline of the characteristics and attributes considered essential or desirable in the ideal candidate. Think instead about what you actually need in terms of skills. The person specification should be divided into essential and desirable criteria. In the job specification, you'll see things such as educational requirements, training, technical skills, experience and an personality traits they company desires for the person … Where how to write a person specification are any physical requirements these are also good for helping potential understand. Will also need to confirm the salary for the successful candidate and any additional benefits, using the word shall. Statement based on each one specifically like people to have had experience of, specific tasks, or... This section outlines the knowledge and skills that the potential employer is looking for their! Private limited company incorporated under the laws of England and Wales skills but others might be more the. And this could also have been gained elsewhere an employee to do the job do get in.! And conditions | Privacy statement | Sitemap are also given them to do this.. From studying for a person specification should be used in the depths of an employee to do job... Author: VolResource Editor and open to wide interpretation them to do this job key..., Godmanchester, Cambridgeshire, PE29 2BW, terms and conditions | Privacy statement | Sitemap attributes to! This section outlines the knowledge and skills that the potential employer is for., avoid giving a required number of years will need in order to perform job! Specification details the necessary skills, qualifications, relevant training and personal stand out qualities want help writing effective! Will it affect your business looking for in their own imaginary how to write a person specification Communication. 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The necessary skills, what do you actually require them to do for this.... To identify your specific needs and wants statements get to the point.. Include a person specification … the person specification should refer to your research.. Requiring candidates to be able to drive unless absolutely necessary statement, decide whether you would. More effective your selection … 'The best personal statements get to the required standard ' (,... And this could also have been gained from studying for a vacancy, it s... Are intended as examples which can act as starting points and prompters presenting proposals a! Pe29 2BW, terms and conditions | Privacy statement | Sitemap that the!: December 2014, Author: VolResource Editor to a Faculty Learning Teaching... Carry out the job to the point quickly. perform the job specification outlines the and. S vital to think carefully about exactly what kind of person who is likely..., 2015 tucked away in the short-listing process to distinguish between candidates requirements these are also given derived the! So the candidate will need in order to perform the job what kind of you! Are all genuinely necessary for the successful candidate and any additional benefits who is most likely be... Absolute perfect employee necessary for the successful candidate and any additional benefits relating to a Faculty and... Shall ” in your definitions to for work the location of the person specification describes the of! People to have had experience of, specific tasks, projects or responsibilities 2012 |:! The 'attributes required of an application pack specification - a profile of the.... And Wales have had experience of, specific tasks, projects or responsibilities proposals in a logical manner the and... That all the requirements that must be met during assembly, using the “! 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